The following are questions asked by recipients and applicants. The list will be updated
frequently to reflect additional questions.
The questions are organized by the following
Q. What forms do I need to fill out if I get a grant?
A. All recipients need to fill out the following forms:
Recipients will also receive a Letter of Conditions outlining the conditions of the grant award.
- Grant Agreement
- Form RD 1942-46
- Form FmHA 1940-1
- Form AD-1047
- Form AD-1048
- Form AD-1049
- Form RD 400-1
- Form RD 400-4
- RD Instruction 1940-Q, Exhibit A-1
Q. What are the reporting requirements if I get a grant?
A. Reporting Requirements: You must provide Rural Development with a hard copy original or an
electronic copy that includes all required signatures of the following reports. The reports
should be submitted to the Agency contact listed for your assigned state in Section VII. Failure
to submit satisfactory reports on time may result in suspension or termination of your grant.
RBS is currently developing an online reporting system. Once the system is developed, you may be
required to submit some or all of your reports online instead of in hard copy.
Form SF-269 or SF-269A. A inancial Status Report,listing expenditures according to agreed upon budget categories, on a semi-annual basis. Reporting periods end each March 31 and September 30.
Reports are due 30 days after the reporting period ends.
Semi-annual performance reports that compare accomplishments to the objectives stated in the proposal.
Identify all tasks completed to date and provide documentation supporting the reported results.
If the original schedule provided in the work plan is not being met, the report should discuss the problems
or delays that may affect completion of the project. Objectives for the next reporting period should be listed.
Compliance with any special condition on the use of award funds should be discussed. Reports are due as provided in
paragraph (1) of this section. The supporting documentation for completed tasks include, but are not limited to,
feasibility studies, marketing plans, business plans, articles of incorporation and bylaws and an accounting of how
working capital funds were spent. Planning grant projects must also report the estimated increase in revenue, increase in
customer base, number of jobs created, and any other relevant economic indicators generated by continuing the project into
its operational phase. Working capital grants must report the increase in revenue, increase in customer base, number of jobs
created, and any other relevant economic indicators generated by the project during the grant period. Projects with significant
energy components must also report expected or actual capacity (e.g. gallons of ethanol produced annually, megawatt hours produced
annually) and any emissions reductions incurred during the project.
Final project performance reports, inclusive of supporting documentation. The final performance report is due within
90 days of the completion of the project.